7 Reasons Why You Must Use an Online Task Management Software

In today’s competitive business environment and workplace culture, multitasking is the norm. Multiple projects are in progress at one time. Add to that the distractions and pressures to meet tight deadlines and you have a tough challenge in front of you. It increases the chances of errors and can make things harder to manage. This is where digital tools can come to your rescue. Here are seven reasons why you should use online task management software to streamline and optimize task management.

1.  Easy Access

Thanks to the advancement in cloud computing, we now see cloud based software go mainstream. The biggest advantage that cloud based task management software has over their traditional counterparts is easy accessibility. You no longer have to be in the office or a particular location to access your data and you can access it anytime, anywhere from an internet enabled device, which is a big bonus in today’s fast moving world where we use a number of different devices. Stay updated with all the projects and tasks even when you are on the go.

2.  Planning and Scheduling Made Easy

“Every minute you spend in planning saves 10 minutes in execution; this gives you a 1,000 percent Return on Energy!.”—Brian Tracy

Do you want to complete tasks and projects before the deadline? Well, who does not? Unfortunately, only few can achieve that goal. Did you know why? Although, there are many reasons why projects fail and one of them is poor planning. Planning and scheduling tasks manually can be hectic so why not automate the process by using a task management tool. By planning and scheduling your tasks well in advance, you are giving yourself more time to complete them and can reduce the risk of missing the deadlines.


3.  One Dashboard To Rule Them All

Overseeing everything manually is next to impossible because there are so many tasks and projects going on at the same time. Additionally, all your data is scattered across different organization functions, which can add to your woes. Task management software brings everything in one place. With everything on a single dashboard, you do not have to waste time looking for different items. This increases your productivity and contributes to smoother task execution. More importantly, you can control everything from one place, which makes your life easy too.

4.  Effective Communication

Consider yourself as the team lead that has hundreds of employees working under your supervision. If you want to communicate a message to a particular team member or to all the team members, doing it manually might not be the right option in both cases. Getting your message across, making sure that your team members understand your message clearly and ask questions if they have any confusion can all be achieved easily with communication features of task management software. Stay in touch with your team members and don’t any misunderstandings develop.

5.  Team Collaboration

“If everyone is moving forward together, then success takes care of itself.” – Henry Ford

Even if all your team members are sitting in the same room that does not guarantee that they will collaborate effectively on projects. You need to keep all your team members on the same page and work towards the achievement of common goal. Although, this might not be easy, especially if you do it manually but you can easily achieve it with a team collaboration tools or collaboration features of a task management system. The better your team members collaborate on projects with one another, the better results you will get.

6.  Transparency and Security

One of the most common complaint employees have against top management is that there is no transparency. You can easily solve all transparency related issues by using an online task management system. The next time your employee shares a transparency-related problem with you, show them the results and they will surely be impressed. How can you ensure transparency without risking the privacy of your sensitive data? Well, you can do that with online task management tools because they provide you with the ability to control access, define roles along with many other security and privacy features. You can easily control what you want others to see.

7.  Track Progress

Monitoring project progress regularly is crucial to completing projects before the deadline. If you are doing it manually, chances are that you might be missing an important factor that could lead to delay. Things are completely different when you are tracking project progress with tracking software. You not only get a clear idea about where you are currently and where you should be but also get useful insights that help you take corrective measures in real time. This way, you can easily save your projects from exceeding deadlines and budgets.


Using a digital tool can help your business in more ways than you can imagine. It takes the hassle out of task assignment and management processes, streamlines them, and ensure uninterrupted communication and effective team collaboration. With the added advantage of easy accessibility, security and transparency, a task management software is the best companion for your business. What do you think? Feel free to share your opinion in the comments section below.